Why are Systems Important?

We have all become so accustomed to systems that we use, some of these have been a part of our lives for so long that we don’t remember not having it.  For example the Microsoft package that you are working on.  Let’s look at typing a simple letter in Word.  If you make a mistake, you simply select “delete”.  Before we had Word, typing of documents was done on a typewriter and when you make a mistake you will have to start over again.  How frustrating?? And what a waste of time!

Systems can free up your time to focus on other more important tasks.  Here are 5 more reasons why systems are important to administrators:

1. Organisation: Systems provide a way to organise information and tasks.  Proper organisation can also help to reduce confusion and streamline overall administrative processes.
2. Efficiency: Systems help administrators work more efficiently by providing structure and organisation.  They help administrators automate routine tasks, reduce errors, and avoid duplicative work.
3. Consistency: Systems provide a framework for consistent processes and procedures, which helps ensure that tasks are performed correctly and according to established standards.
4. Control: Systems give administrators control over their work environment.  They provide a way to track progress, monitor performance and manage resources effectively.
5. Scalability: Systems are designed to be scalable, which means that they can accommodate growth and expansion.  This is important for administrators who need to handle larger volumes of work or manage more complex processes over time.

Systems help organise our lives, whether at work or in our private capacity.  Overall, being organised can help you to work more efficiently, reduce stress, increase productivity, and improve the quality of your work.

Author:  Karin Kruger – Training and Education Coordinator at Century 21 South Africa

17 April 2023